Associate Director of Residence Life - Framingham State University
Framingham State University
August 2, 2018
Location: Framingham, MA Category: Staff Posted On: Wed Aug 1 2018 Job Description:
GENERAL STATEMENT OF DUTIES:
The Associate Director of Residence Life works closely with the Associate Dean of Students, Student Life, and provides organization, management, and supervision of departmental staff, programmatic initiatives, operational initiatives and programs, and management systems and functions.
The Associate Director provides leadership, support and direction in the recruitment, selection, training, supervision and evaluation of staff members. The Associate Director contributes to departmental activities related to marketing, recruitment, assessment and enrollment management. The Associate Director also serves as a conduct Hearing Officer and serves as an Administrator on Call.
SUPERVISION RECEIVED: The Associate Director of Residence Life is supervised by the Associate Dean of Students, Student Life
SUPERVISION EXERCISED: Provides co-supervision to Area Director (AD) staff, administrative support staff and student staff members.
DUTIES & RESPONSIBILITIES:
Conducts regular inspections of halls and reports on condition and care of facilities; damages; staff bulletin boards; and, policy and code compliance.
Coordinates RA, ARA, SDA and Mail Handler training programs and RA Staff Development training sessions.
Involves and works closely with members of the AD staff in provision of these programs and facilitates collaboration with all student support services in supporting student retention and learning.
Conducts weekly supervisory meetings with assigned members of the Residence Director staff.
Assists in management, development, and proficient use of technology including the departmental website, myFramingham portal; Banner UDC system; StarRez housing and conduct system; Blackboard platform; smart phones; and, social media sites including Facebook, Instagram and Twitter.
Maintains and/or collects data and prepares, reviews, and edits departmental publications and reports as assigned.
Coordinates staff recruitment, selection, training, and payroll functions as assigned. Updates and distributes staff directories on an on-going basis. Reviews and reconciles weekly student payroll.
Coordinates departmental programming efforts utilizing the established departmental programming model. Serves as a programming resource. Maintains and updates approved program directory. Collects reviews and distributes programming data and prepares reports as directed.
Coordinates departmental programming efforts on theme housing floors including, but not limited to, the Honors, Extended Quiet Hours, Arts Collective, Wellness, New England Sports Nation, Community Engagement, and Affinity Housing floors/areas. Serves as a programming resource. Collects reviews and distributes programming data and prepares reports as directed.
Provides leadership and coordinates departmental initiatives related to diversity and inclusive excellence including, but not limited to, staff selection, training, and programming.
Supports and advances departmental and institutional goals and values related to inclusive excellence.
Maintains related data, conducts evaluations and assessment, and provides reports as directed.
Monitors departmental blanket/open PO's related to programmatic expenditures, coordinates purchases as directed and trains staff members and hall government officers in departmental and college purchasing guidelines.
Assists in management of petty cash programming fund as requested.
Communicates fund activity and balance information to the Associate Dean, Student Life and members of the AD staff regularly.
Provides oversight to Minor Guest Registration program.
Coordinates departmental telephone services.
Coordinates assessment initiatives as assigned including, but not limited to, the Resident Study and the R.A. Study.
Assists in management of campus cable programming including operation of the "Roomers" information channel, Residence Life Cinema movie channel programming, and cable TV program schedule.
Chairs or Co-Chairs RA council and RHAB meetings.
Responsible for coordinating residence hall damage related procedures including documentation, damage reduction, damage investigation, damage assessments/billing and reporting.
Reviews and responds in writing to all damage billing disputes within 30 days.
Monitors and documents student mail distribution protocols and procedures.
Coordinates marketing, leasing, cleaning, storage, delivery and disposal of MicroFridge units.
Monitors compliance with all federal, state, and local laws, regulations and codes related to the Residence Life program with increased emphasis on those related to safety and security.
Coordinates fire prevention efforts including scheduling and planning fire drills during the first three weeks of each semester.
Coordinates key control measures and policies and maintains key control records.
Coordinates locksmith services in accordance with established guidelines.
Serves as liaison with Inventory Control and coordinates annual inventory reporting efforts of all department-owned items.
Coordinates and participates in residence hall opening and closing activities. Directs and supervises the Movin' Crew program. Assists in coordination of vacation and early arrival housing programs.
Serves as Administrator on Call as needed. Responds to incidents and/or emergencies after normal business hours in accordance with established protocol.
Serves as a Student Conduct Hearing Officer and supports Student Conduct administration as assigned.
Assists in record maintenance management in accordance with departmental and MA record retention requirements.
Acts as a positive role model to students and staff members.
Attends and participates in residence hall opening, room selection, staff training, orientation, accepted students days, and other significant events and activities as assigned.
Represents Department and/or Associate Dean on committees and/or at meetings as assigned.
Performs other duties as assigned.
Masters Degree in higher education administration, college student personnel or related field required.
Minimum of five years full time professional residence life work experience in a college or university setting including 1) direct experience supervising professional residence hall staff; 2) previous residence hall live-in experience; and, 3) student conduct experience; are required.
Must be available to respond to situations that arise during holidays, weekends and/or evenings and serve as an Administrator On-Call approximately 1-2 weeks per month.
Other knowledge, skill sets and experience required:
Knowledge of student development and identity development theories and models and their applications in a college residential setting
Crisis management skills and experience including ability to remain calm, follow established protocols and use sound judgment in emergency situations
Excellent conflict resolution and management skills
Working knowledge of residence life and student conduct affairs professional standards and competencies including experience in regulations, research, and higher education practices related to Title IX and sexual violence prevention
Comprehensive understanding of student development and higher education research and theories and a commitment to evidence based practice
Working knowledge of issues, research, development theories, and higher education practices related to diversity and inclusion as well as a commitment to furthering diversity and inclusion initiatives
Extensive work experience in student conduct including hearing officer experience
Demonstrated organizational and leadership abilities
Proficiency in detailed statistical analysis and report preparation
Knowledge of climate action/sustainability issues and resources as they pertain to college housing programs
Excellent oral and written communication skills
Proficiency with computer software and application technology.
This is a full-time, exempt, benefits-eligible position in the APA bargaining unit at the rank of Associate Director. The salary is $57,000-$62,000. Framingham State University conducts criminal history and sexual offender record checks on recommended finalists prior to final employment for all positions.
Framingham State University is an equal opportunity/affirmative action employer.
Members of underrepresented groups, minorities, women, veterans, persons with disabilities, and all persons committed to diversity and inclusive excellence are strongly encouraged to apply.
Internal Number: 100794
About Framingham State University
Framingham State University is a vibrant comprehensive liberal arts institution located just 20 miles west of Boston. Framingham State University is committed to Inclusive Excellence through collaborative and sustainable partnerships with faculty, staff, students and the greater community. At FSU, we encourage a supportive, diverse and collaborative environment in which we learn from each other through informed and open communication, institutional practices and community engagement. FSU provides a culturally relevant education that includes a beautiful campus with 53 undergraduate and graduate programs, a highly personalized teaching environment, and unparalleled commitment to excellence in diversity and inclusion.Framingham State University is honored to be recognized for the second year as a recipient of the INSIGHT into Diversity prestigious 2015 Higher Education Excellence in Diversity (HEED) award. The HEED award is the only national recognition honoring colleges and universities that exhibit outstanding efforts and success in the area of diversity and inclusion throughout their campuses.